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sharepoint conference room scheduling
conference room scheduler sharepoint

Conference Room Scheduling Sharepoint 2013

Is there a better option to handle this issue of needing a quicker and more user-friendly room reservation and equipment booking calendar than setting up a SharePoint server? Edited Dec 2, 2016 at 23:39 UTC.. The conference rooms and equipment have their own individual resource calendars hosted on an in-house Exchange server.. I heard that SharePoint calendars can be set up to automatically send a reminder before the item is due to be returned.

sharepoint conference room scheduling
conference room scheduler sharepoint

This causes the equipment to get double-booked because the first user still has the item in their possession even though the calendar shows the equipment as being available.. Provide training on the Outlook side of things Even an email with pictures works well.. BBigford wrote: First off, the user isn't setting the room to 'busy' It shows as free, that's why it's being double booked.. I heard that SharePoint calendars are supposed to be quicker and easier for users to use and can be configured to send the user a reminder to return the equipment at the end of the reservation.

sharepoint conference room scheduling

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When equipment reservations are made long term, users forget to return the equipment.. It is actually easier to use and maintain Alternative ipod software If a user is just lazy and likes to complain though, that's something you can't fix.. For instance if a user books a small piece of equipment such as a portable hotspot for trip, they may forget to return it when they return from the trip.. Can SharePoint calendars handle this so everything and all the attendees can be in one booking interface? We need to make this as simple and economical as possible, so I'm planning to install the free SharePoint Foundation 2013 on a 2012 R2 VM and use a free database such as SQL Express or built-in WID.. We currently reserve conference rooms and a/v equipment via Outlook, Users create meeting requests with the meeting room and equipment booked as resources.

conference room scheduler sharepoint

I didn't mean a conference room was double booked I meant equipment get's physically double booked because the user forgets to return it at the end of their reserved period.. This should reduce the number of people who forget to return equipment on time We need a way to automate reminding users to either return the equipment or extend the calendar reservation blocking out the time if they can't return it on time.. Since the calendar now shows the equipment as available (because the scheduled booking period has elapsed), another user will reserve the equipment, show up to pick it up, and it will not be available physically even though the calendar says it is available.. What is the minimum hardware software should we need to set this up to do nothing but host around 100 total calendars (enough to cover all the conference rooms plus separate calendars for each piece of loaner equipment)? One of the most important features of the equipment calendars (besides reminders to return the equipment) is to make it very easy and fast for users to see which devices are free during the time period they want to reserve.

This works 'OK' most of the time, but there a few problems Some users find this process confusing or too time-consuming and, when they are in a hurry, they just show up at the equipment desk asking for equipment 2 minutes before their meeting starts because they don't have time to try to figure out reserving the equipment via the Outlook calendar.. You can do calendars in SharePoint I've set it up, but administration is higher and users have found it more cumbersome.. Users often need to book both a conference room and a piece of equipment at the same time.. I have some questions about migrating from resource/equipment calendars to SharePoint calendars. 5ebbf469cd

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